VDOT – IT Purchasing Analyst

Job Description

IT Procurement Analyst – Richmond, VA (Hybrid Onsite)

Location: Richmond, VA Schedule: Hybrid – Onsite once per
week and for required meetings

Position Overview

The IT Procurement Analyst supports the Procurement and
Finance teams by managing statewide technology procurements in compliance with
VITA, VDOT, and Commonwealth policies. This role requires strong analytical
skills, deep knowledge of procurement methods—including IFBs and RFPs—and the
ability to operate effectively in a fast‑paced environment. The ideal candidate
is a self‑starter who can guide internal stakeholders, negotiate with vendors,
and ensure that all procurements deliver best value to the Commonwealth.

Key Responsibilities

Procurement & Contract Management

– Analyze
requisitions for goods and services—including hardware, software, and IT
services—and procure them in accordance with state policies and
procedures.

– Manage
formal procurement processes, including Invitations for Bid (IFBs) and
Requests for Proposal (RFPs), ensuring compliance with all applicable laws
and regulations.

– Develop
procurement strategies, recommend contract vehicles, and identify
alternative sourcing options.

– Develop,
manage, and maintain a variety of contractual agreements, including term
contracts for professional and non‑professional services.

– Negotiate
contract terms, conditions, and language changes in coordination with legal
Analyst and legal Counsel.

– Ensure
compliance with the Governor’s initiative for DSBSD‑certified Micro/Small
Business participation.

Stakeholder & Vendor Engagement

– Serve
as liaison between vendors, VITA, and internal business users.

– Provide
guidance on procurement methods—including IFBs, RFPs, RFIs, SOWs,
cooperative procurements, and sole‑source justifications.

– Offer
updates on procurement status and advise stakeholders on product
availability, vendor performance, pricing, cooperative contracts, and
sourcing alternatives.

– Support
end users by answering process‑related questions and assisting with proper
procurement procedures.

Technical & Analytical Support

– Evaluate
highly technical IT procurements and collaborate with subject matter
experts, legal counsel, and external partners.

– Apply
state and local procurement laws, regulations, and best practices to all
purchasing activities.

– Demonstrate
stewardship of Commonwealth resources and adherence to all applicable laws
and policies.

Required Qualifications

– Experience
managing procurement activities within a state or local government
environment.

– Strong
understanding of VITA policies, IT procurement processes, and technology‑related
contracts (licenses, maintenance agreements, etc.).

– Experience
with procurement methods such as IFBs, RFPs, RFIs, SOWs, joint cooperative
and sole‑source procurements.

– Excellent
written and verbal communication skills, with the ability to analyze
complex information and present clear recommendations.

– Strong
customer service orientation and ability to work collaboratively in a team
environment.

– Certification
as Virginia Contracting Associate (VCA) or Virginia Contracting Officer
(VCO).

– Working
knowledge of Commonwealth Cardinal and eVA procurement systems
(preferred).

Ideal Candidate Traits

– Highly
motivated and proactive

– Strong
analytical and problem‑solving skills

– Skilled
in managing formal competitive procurements (IFBs/RFPs)

– Comfortable
navigating fast‑paced, high‑volume procurement environments

– Strong
negotiation skills with a focus on achieving best value