IN-ISP-Fiscal Admin. Assist.

Job Description

Job Duties:

– Process
travel requests for approval.

– Process
all travel vouchers for reimbursement.

– Serve
as liaison between Department and IDOA Travel Section.

– Stay
current on all travel rules and regulations.

– Advise
Department employees on travel rules and regulations.

– Prepare
daily deposit.

– Process
all utility payments.

– Complete
and tabulate travel vouchers.

– Enter
travel into Encompass Financial system to reimburse Department personnel
for travel.

– Review
all in-state and out-of-state travel requests for accuracy.

– Process
all registrations thru travel cards or Encompass Financial System.

– Process
emergency travel.

– Process
travel card monthly payment.

– Make
direct payments to motels/hotels for training and lodging.

– Respond
to inquiries from Department personnel regarding travel rules.

– Troubleshoot
with IDOA Travel to resolve any travel-related issues.

– Assist
Department employees in completing travel vouchers correctly.

– Process
all utility payments.

– Book
flights and hotels thru the travel agency website.

– Process
checks thru the remote deposit system.

– Enter
accurate accounting entries into the Encompass AR module.

– Perform
other duties as required.

Job Qualifications:

– Must
be a high school graduate or equivalent G.E.D.

– Must
be able to apply basic accounting and math skills.

– Knowledge
of bookkeeping and auditing.

– Ability
to acquire knowledge of Department functions and procedures.

– Ability
to deal with and solve problems.

– Ability
to calculate and accurately compile data.

– Ability
to work with computerized word processing, spreadsheets, databases and
software.

– Ability
to operate and maintain office equipment to include copy machine,
calculator, computers and transcribers.

– Ability
to maintain confidentiality.

– Ability
to work under pressure and successfully function in a stressful
environment

– Ability
to interpret and apply rules, regulations and guidelines.

– Must
be able to access, input and retrieve information using a calculator and
computer.

– Ability
to communicate effectively, both verbally and in writing.

– Must
be able to organize, file and retrieve information.

– Must
be able to proofread documents with accuracy.

– Must
be able to work with minimal supervision, prioritize work and meet
deadlines.