IN-DCS-Administrative Assistant 3

IT
April 15, 2026
$0 - $28 / hour

Job Overview

  • Date Posted
    April 15, 2026
  • Offered Salary
    $0 - $28 / hour
  • Expiration date
    April 21, 2026
  • Job Status
    Open
  • Requisition ID
    799645
  • Working Type
    Onsite
  • Duration
    6 Months and 6 Days
  • Interview Type
    In person only
  • Work Address
    302 West Washington Street Room E306 Indianapolis, IN 46204

Job Description

OVERVIEW
4 to 5 years of experience. Involved in a variety of administrative duties involving judgment in the application of relatively standardized administrative precedents, policies, and procedures.
DUTIES

– Badge access (onboarding and changes) – requires 1-3
hours a day because we get several emails statewide, they would follow a
process and would be given access to the program (highly confidential)

– Office equipment:

– Surplus process of equipment – this could be taking
equipment to surplus to be used elsewhere or heavy trash

– Managing supplies in general around the office (extra,
layoffs, etc.)

– Office furniture and desk chair orders – ordering,
procurement

– Office supplies:

– Ordering, managing and keeping organized

– Copier maintenance and toner supply

– Organize semi-annual office clean up

– Assist Finance with asset management review

– Assist staff with administrative questions and
internal processes (backup to Alley)

– Coordinate with Alley to configure workspace and
meeting logistics

– Meeting Space & Facility Coordination

– Manage two conference room reservation calendars

– Coordinate meeting space reservations

– Ensure rooms are available and prepared for meetings

– Troubleshoot scheduling conflicts

– Staff Onboarding Support

– Support onboarding coordination for new staff members

– Assist with workspace setup and office logistics

– Help new employees navigate office procedures and
resources

– Serve as Backup to Executive Assistant

– Calendar coordination support

– Meeting preparation assistance

– Document preparation and administrative tasks

Responsibilities and required skills

High school Diploma ()
Prior experience in an administrative assistant position, at least 4 years (4 Years)
Previous experience in a position that demanded a high level of confidentiality ()
Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel ()
Effective written and verbal communication skills ()
Attention to detail and proofreading skills ()
Organizational skills with the ability to prioritize tasks effectively and multitask ()

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