FL-HART-Payroll Specialist

Job Description

FL-HART-Hillsborough Transit Authority-Payroll Specialist – Assignment is at least 30 days in length

Pay Rate: $22.10hr / Vendor Rate: $28.73hr

Dress Code:  Business Casual

Parking:  cost, but validated

Work environment:  professional office

Background requirements:  Level 1, seven year criminal background including social security and sex offender check.  Must also pass a 5-panel drug screen, including amphetamines, phencyclidine, cocaine, opiates, and marijuana.

SUMMARY OF RESPNSIBILITIES AND SKILLS NEEDED:

The Payroll Specialist performs
advanced and complex payroll functions to ensure the accurate, timely, and
compliant processing of employee compensation. This position independently
manages complex payroll transactions, interprets and applies payroll policies
and applicable collective bargaining provisions, resolves escalated payroll
issues, and performs reconciliation and reporting activities. The Payroll
Specialist serves as a subject matter resource for payroll processes and may
provide guidance, training, or review of the work of other payroll staff. Validate employee
pay hours to ensure an accurate and timely bi-weekly payroll. Apply pay rules
as stated in the ATU and Teamster Labor Contracts, Non-Bargaining handbook
and DOL requirements.  To understand
pay cycle processing and knowledge of ADP Payroll. Assist Payroll Manager as
needed.  

ESSENTIAL JOB FUNCTIONS:
Process complex payroll transactions and ensure accurate and timely payment of employees

Process and resolve complex payroll adjustments and transactions, including retroactive pay, wage corrections, supplemental payments, final pay, garnishments, tax withholding adjustments, benefit deductions and other payroll-related corrections

Research, interpret, and apply payroll policies, procedure, collective bargaining provisions, and applicable federal, state and local laws and regulations to ensure consistent and compliant payroll administration.

Investigate and resolve escalated payroll discrepancies, employee inquiries and complex pay-related issues; identify root causes and recommend or implement appropriate corrective actions.

Review payroll data for accuracy, completeness, and compliance prior to the following payroll processing; identify discrepancies and perform necessary corrections and adjustments.

Perform payroll-to-general-ledger reconciliations and research and resolve variances between payroll records, accounting records, benefit deductions, tax liabilities and related financial systems.

Prepare, maintain and analyze payroll reports, records, reconciliations, and supporting documentation for management

Support internal and external audits by gathering documentation, researching payroll transactions, responding to inquiries, and assisting with the implementation of corrective actions or process improvements

Assist with year-end payroll activities and reporting, including the reconciliation and verification of payroll records, taxable wages, deductions, and other information necessary for required tax reporting and employee wage statements.

Maintain the confidentiality and security of employee payroll, tax, and personal information.

Serve as a technical resource to payroll staff, managers, and employees regarding complex payroll matters

Management garnishment set ups and changes in ADP

Assist in reviewing preview check register and making corrections as needed

Prepare check requests and backup documentation for payroll deductions paid through Accounts Payable or an ACH deposit
Prepare payroll off-cycle chaecks