IN-DHS-EMAC Admin. Contractor

Job Description

A state-level EMAC (Emergency Management Assistance Compact)
Contractor will assist the Logistics Section Chief with closing out open
Emergency Management Assistance Compact (EMAC) Reimbursement Packets.

Responsibilities include reviewing the reimbursement packets
for accuracy and consistency across multiple documents, coordinating with other
states, agencies, or personnel, and providing routine status updates to
leadership, as well as organizing the packet for submission to the requesting
state

1. Pre-Event Preparation & Planning

• Resource
  Typing: Assist state agencies and local jurisdictions in cataloging,
  typing, and vetting deployable resources.
• System
  Maintenance: Ensure state staff and partner agencies are familiar with
  the Emergency Management Assistance Compact Operations System.

2. Activation & Deployment Operations

• A-Team
  Support: Serve as a member of the State Emergency Operations Center
  (SEOC) A-Team to process requests and offers between Assisting and
  Requesting States.
• REQ-A
  Processing: Review or assist in drafting and executing the Request for
  Assistance (REQ-A) forms, which serve as legally binding contracts during
  disasters.
• Monitoring:
  Maintain continuous contact with deployed resources, tracking their
  status, logistics, and mission progress.

3. Post-Disaster Reimbursement & Compliance

• Documentation:
  Ensure all deployment documentation, timesheets, equipment, and other
  expense logs are accurately recorded across multiple forms.
• Package
  Auditing: Guide deploying personnel and resource providers in
  building, auditing, and submitting comprehensive reimbursement packages.
• Financial
  Closeout: Coordinate with Assisting Agency/Entity and Requesting
  States to reconcile costs and secure reimbursement.

4. Qualifications & Requirements

• Experience:
  Emergency Management experience is preferred but not required.
• Skills:
  Detailed oriented, ability to work autonomously to coordinate with other
  states, agencies, and personnel. Good computer and math skills are a
  bonus.  Knowledge of the Emergency
  Management Assistance Compact process is preferred but can be taught with
  Just in Time Training.
• Hours:
  Work weekdays, 37.5 hours per week unless other arrangements are made
  with supervisor.